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Booking a room/resource with Outlook for Windows
Article: KB0010261 Published: 23-07-2013 Last modified: 28-06-2018

Booking a room/resource with Outlook for Windows

  1. Open the Calendar section in Outlook.
  2. Open a new appointment or meeting.
  3. Switch to the Scheduling Assistant and click Add Room.
  4. Locate and double-click the resource to add it to the rooms bar at the bottom. To filter the list, you can either type the name of the resource, or switch to more columns and enter the room number etc. 
  5. Select OK
  6. Check that all participants are available during the selected meeting time - the Scheduling Assistant will show you if any meetings are already scheduled in your desired times

  7. When you've set an appropriate date, time and subject, and added participants as you would for any other meeting, click Send.

  8. You will receive a response when the owner has reviewed the booking. In most cases room bookings send an automatic response email.

The above video is also applicable to Outlook 2016.

Booking a room with a video conference session

If you require a Video Conference Session for your room booking you need to also book a Skype for Business meeting

I can't find the room in Outlook

Centrally managed rooms cannot be booked within Outlook. These rooms need to be booked through room bookings.

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